Letters of application - Sample Essay
An application form is used by a candidate to apply for the job they want by giving personal details such as name, date of birth and address also giving employment details such as previous work and years of experience. It should also include the candidates education and qualifications they have achieved such as GCSE’s, A levels and possibly a degree in a selected subject e. g.applying to be a doctor will require a degree in medicine and exceptional.
GCSE and A-level grades were most candidates will possibly have A – B and a large amount of work experience will have to be accumulated to show they can carry out the job role and the tasks it has effectively. There is then a letter of application in which more information about a candidate is given in which they state why they should be chosen above all the other candidates.
When the employer compares the job letters of application, they are looking for a high profile and a unique candidate and to find out more about each candidate, they are interviewed individually. Some candidates may have more interviews than others and this is not necessarily a good or bad thing as it is used to evaluate the candidates and get more insight into their education and background as employers want to recruit someone that is resilient and determined to work hard and achieve success for the business also they want a charismatic and academic.
The letter should be written formally and structured with a sophisticated introduction by referring to them as sir/ madam, an informative main body on why they should be chosen and their reason for applying for the job and finally a solid ending to conclude on the candidate’s skills and experiences. The letter should support the Curriculum Vitae and application form which contains their references. There should be minimal if any, spelling, grammar and punctuation mistakes, it should be word-processed on a computer and written in the candidates own words as copying can the candidate sound unintelligent and it is rather pointless.
The candidate should also keep a backup copy of the application should it become stolen or lost. This is an example of a job application form for a job at Leicester county council. This is only the first 2 pages of the application however as there were another 6 pages that are also part of the application and it had sections that needed to be filled in which included personal and additional details (such as work experience, skills, qualifications and health conditions). It may take employers a while to process the applications because usually there will be more than 1 candidate applying for them job.
Once the applications have been seen to and carefully noted, a shortlist is drawn for the applicants that the employer will want to interview. It is important to give correct details and make sure all compulsory sections have been filled such as the personal details and the job they candidate will apply for. Covering letter A covering letter is sent along with other documents (such as the CV and the application letter) to provide additional information about the candidate.
Since it may be hard to structure, many candidates try to receive help in writing this letter to make sure it is elegantly written. While a cover letter may be the last piece of an application, it is one of the most important elements of the finished whole, since it goes straight to the employer and can be the difference in whether someone is employed or not. For a covering letter to be well written and structured, it needs to be planned and drafted beforehand before a final version can be made and sent off to the employer.
Research is highly recommended so that the candidate can reference the company’s recent activities or accomplishments. In addition, the cover letter usually addresses the specifics of the job opening with a line which briefly indicates that the writer is perfectly suited to the position. To write a covering letter takes patience and specific content has to be included in the letter. Firstly, the candidate should explain in detail why they should be chosen and how they more distinctive than other candidates e. g.if the job applied for was a commercial banker, the candidate would need to have a reputation for making profit for the business also they must be able to promote the businesses image and services in an appealing way so the employer will be looking for someone who has this aptitude and experience.
The candidate must then explain how they can benefit the employer if they are chosen for an interview as if they don’t have any raw talents and business acumen then it would be meaningless in the employer using up the businesses funds to have the candidate work for them.
The candidate should not be too on-going as to make it very long and boring also the letter should be written on a one side of a standard size A4 paper with clear structure and presentational styles such as headings and readable font style and the size should not be too small otherwise it could irritate the employer as they would have trouble reading the letter. The letter should be concluded with an authorised signature which is clear and distinct.
If the candidate however has some form of disability then they may feel that it does not affect their ability to do the job, but that the employer may not view them objectively if the disability is declared. Disclosure before interview is not a legal requirement, so you can make your own decision on this, but remember that there is a good chance that disclosure could highlight your personal skills and qualities to the employer. Curriculum Vitae
A Curriculum vitae is a summary of the candidate’s academic and work history at present. A CV also may include details about teaching, experience, publications (books, articles, research papers, unpublished manuscripts, or book chapters), and Academic honours and awards. A CV can be used for teaching or research opportunities, applying for fellowships or for further academic training. Some research positions in industry may also prefer a CV rather than a resume however they are both very similar.
In a CV, there should be certain stages a candidate should follow. Firstly, the candidate should assemble everything they know or can find about themselves such as their academic profile ranging from candidates GCSE’s, A -levels and if they have done a Degree in a particular field e. g. engineering or medicine then it definitely should be mentioned as it may be in the job description as one of the requirements of the job.
If the candidate has worked before either part-time, full-time or temporarily then this information could be important so it should be gathered for when writing up the CV. Candidate can also put down leisure and sporting activities they do such as if they play for a sports club or go to the gym. The second stage is writing up a draft CV once all the information has been accumulated. The draft should be a high standard as the better it is the less refinement and corrections will have to be made to it.
The draft can be reviewed by family and friends to receive feedback on how well it has been structured and if the content that has been written inside is suitable. A list of references will have to be made for the employer to contact to make sure that none of the information provided is false also they are able to find out additional information about the candidate as the references will have been someone the candidate has known for a long time e.g. the head teacher or tutor is a good reference put down if the candidate has had an academic life as a student of a school because the relationship between the student and the teacher would have been for many years.
Once the draft has been made and reviewed it can be edited as many times necessary until the candidate is satisfied with the result and has proof read it for Spelling and grammar mistakes.
To make the CV look appealing and professional, it should always be typed up on a computer with word processing software such as Microsoft word which is part of the Office Package software. The CV can be divided into several different sections or headings. A personal profile should be included in the CV which includes the full name of the candidate, date of birth, Address and contact numbers such as telephone or mobile number. Then the candidate mention their aims and objectives or goals or goals however, any negative remarks or information should conceivably be left out.
Along with education where the candidate may have received various qualifications in their school life, if they have had any additional achievements or skills then it would also be helpful for them if they are included in the CV such as if they went to any first aid classes and learnt how to deal with injuries and accidents then it would help them because in the workplace this can happen very often and one of the most common cases is slip trips in which an employee could be carrying something heavy and then slip over from a puddle of water and it could land on their arm or their leg and severely injure them so if a candidate was trained in first aid then they would be able to deal with this situation with coolness and ease. If the job being applied for was IT related then a candidate with these skills such as being able to use specialist software and able to world-process documents swiftly and would have an advantage in getting accepted and shortlisted. Being multi-lingual can help in jobs like being an air host or a translator for a celebrity.
Another skill that many people have in the modern society is being able to drive a car and this also has its benefits in the jobs that involve driving a vehicle and the more experience a person has, the more likely they are going to be chosen as they will be better at the job. It isn’t enough just to apply with qualifications but candidates will also require relevant work experience depending on what they are applying for such as being a doctor will possibly require work in a pharmacy or the NHS perhaps and similarly with being a mechanic will require a knowledge of cars and how they work also they should have some experience in handling the machinery and internal mechanisms of a car.
Candidates can also have worked previously part time or full time and employers will be interested to see what they have learnt and how it has helped them throughout their career also how it will help them carry out the new job. Using words such as accomplished and established in their CV’s shows that the candidate is fully trained in a certain job role. If candidates have been put in situations where they have to be in control and responsible such as captain of the school football team or becoming class president/school council then it shows they have leadership skills and this would help them in the workplace as they will be able to lead a team effectively and also put an end to any disputes and conflict between employees.
These traits are a great asset to have and increase the chances of getting employed. This is an example of a candidate’s curriculum vitae and it shows the essential areas that have to be filled out such as the candidate’s education, work experience, personal and skills and experience. In the key skills section she discussed how she is able to work as a team also her degree in fashion shows she has a high level of knowledge in clothing and she has been self-employed at some time in her career, her education shows she has a little number of GCSE’s and BTEC qualifications. She has had work experience for the years 2000 – 2002 in three different jobs.
She has also given a summary of her personal statement. This is not a perfect CV but can be used as a basis to create a better one. There are some important elements missing such as references. The Induction process The induction process is when a new employee begins their first days of work and therefore need to be shows the working environment and other employees which they may be working with e. g. if a marketing researcher was employed, they will need to first meet the marketing director and get to know them well as they will be working in the same department and on a daily basis also the marketing researcher will have to follow the orders and responsibilities given by the marketing director.
There will also be others within the department that work under the marketing director such as advertising and design specialists. The benefits of having an induction are that the successful applicant will know how the business works and also will learn more about their job role and if there are employees working around them, they can also build long-term relationships with them. The drawbacks are only to the employer in which it wastes time as they could be doing other important work for the business. The induction is only given to a successful applicant that has been recruited into the business through the recruitment and selection process.
The induction will have to be prepared by the human resources department as they manage all the employees so new employees are no exception and they will require more assistance since it is there introduction to the business and they will get more familiar with their job, the employees and the workplace. The induction programme must include certain features. > An awareness of the workings and objectives of a business > An awareness of health and safety issues > Requirements when absent, ill or late > Introduction to management and workmates > Identification of any immediate training needs The induction programme needs to be able to help the new employee perform his tasks efficiently and also support the needs his job role e. g.n induction containing ICT tasks will not be required for a sales assistant because they may not be using computers often and sales is a separate function to the ICT department.
Different businesses have different methods of carrying out an induction e. g. some induction may take a full working day while others may only take a further two or three days as they may have a larger job role and more tasks and responsibilities included in the job e. g. director of the business has one of the largest responsibilities and therefore their tasks are more important and therefore they will have more tasks listed on their job description. An induction package will need to be creating a comprehensive induction package for the successful applicant that will need to include:> The objectives of the induction so the business needs outline what they what to achieve from performing the induction for the employee so some outcome objectives could be set such as “.
I want the employee to understand the working procedures” or ” I want the employee to know what employees they will be working with and communicating on a daily basis”. These are things that employee did not know at the start and cannot be picked up as it would not be mentioned on the job description or the advert. > A business must think about how long the induction will take and come up with a suitable time table that will cover all the areas of the induction and then once the induction is complete, how can the employee begin their first couple of tasks in the business to get them started. This will all have to be planned beforehand.
The employee also should be prepared and have all the required resources they need with them. > The main induction activities will also need to be listed as the new employee will be involved in these activities such as the health and safety training which is important for any injuries or cuts and also there could be team building activities to improve co-operation and communication between employees which the successful applicant can learn and build on as there will be times where strong teamwork is required in the business e. g. when launching a new product out on the market, all department must be fully committed to their job. Employee Motivation.
Businesses often motivate their employees if they want them to stay productive or become more productive which results in being more competitive. Businesses use different methods to motivate their employees some of these would be Financial incentives such as giving bonuses, increasing salaries and wages of employees depending on the amount of output, profit sharing and share options. Businesses can also motivate with non-financial incentives such as goal setting, perks and status symbols, appraisals and meeting training requirements. A pay should: Be effective in recruiting the right quantity and quality of labour this means that the employee has to output a good amount of work and output services or products at standard quality.
Keep labour cost low which means that they should keep the cost of the labour low so they can stay competitive and so they increase profit otherwise they will lose a lot of money because repeated advertising for new workers and paying for their training will cost them a lot of money. Help motivate and encourage staff members and encourage staff to put more effort into their work so they produce more quality and quantity. Businesses could also give additional rewards such as bonuses increased wages for a period when they do extra hours e. g. a cashier might get paid extra if he or she covers for an absent member of staff and works over time. Most employees receive other benefits other than their basic wage this could be either financial or non-financial benefits.
An example of a non-financial benefit would be giving the employee flexible hours e. g. the employee can replace 2-5 hours a week with another time. Businesses use different methods to calculate pay. Flat rate is a set of rate of weekly or monthly pay, based on the amount of hours an employee has worked. For example a bus driver could get paid on flat rate. Time rate is when employees get paid per hour and they can work extra hours but this will be considered as overtime rate. For example private tutors can get paid on an hourly rate and could possibly do extra hours to get paid additional fees. Another method is that is used by businesses is “piece rate” this is when employees get paid per product/service they give/produce.
For example some factory work force get paid for producing each piece of clothing or when people produce footballs they often get paid per football or piece of clothing they produce. This counts only when products meet quality standards. This has an advantage which is this can motivate employees to produce more products so they get paid more and since they get paid per product they could get paid more a day. Businesses also give bonuses to encourage for their effort and output. This could be paid due to additional profit made by employers due to extra profit made because of the employee’s extra effort and output. Businesses could pay this to encourage employees to do this again as a reward they will pay them a bonus. Commission is also a form of payment this is made as a percentage the salesperson has made.
A good example of a job that gets paid a percentage of sales would be car dealers; they often get paid a percentage of the total cost of the cars they sold. Output related pay schemes is when an employer pays his employees by the amount of output produced. Manual workers can get paid in this form. This form of payment includes time rate payments and an additional bonus or another incentive. For this payment many businesses have different standards. A standard allowable time is set according to the two stages. The worker’s pay is then determined according to the success of the last stage. Performance related pay is now used by many organisations and businesses. Performance is counted as achieving company goals and aims. Managerial jobs are often affected by this type of payment.
Going up to 75% percent of all employers use this type of payment method in some sort of form. Giving a bonus wherever achievement has been made can be a reward. Profit sharing involves giving profit related pay to employees or giving them a bonus because of the amount of profit made. This method gives the employee a clear insight in that whenever the business is successful it will bring him or her personal rewards. Share options is when a employee can take up optional shares in the company and this could encourage the employee into working harder and when he does work harder his share value will increase and will lead to personal success. Dividends get paid roughly twice per annum.
Other than financial payments fringe benefits could provide the following: Sports, leisure and social facilities, time off work, private health and dental care, discount on company services and products, cheaper telephone costs, assistance when relocating, holiday entitlement, educational courses, cheaper meals or canteen services. Other than financial payment businesses use non-financial payments to motivate their employees which could better the performance of the employee or increase output from the businesses or simply to create a stable and good long term relationship with the organisation. Some of these motivational aspects could be goal setting, appraises, work conditions and internal promotion.
Conditions of work, when someone starts a job he or she should be given a good working condition this increases motivation to keep the job and possibly get an even better working condition. In a workplace e. g. an office it should be safe, the working environment is bright clean and has fresh air e. g. a window or an air-conditioning and the office should not be too hot or too cold. These were physical conditions within a working environment. The working condition should have to be cultured in business this means that the work ethics should be positive and friendly to all sorts of characters, it should be positive as this increases motivation, no one would like to go to a place every day that they don’t like. A positive culture encourages people to increase work and it makes employees feel valued.
Internal promotion can also lead businesses to recruit new staff because if the internal employees gain promotion then the business will need other staff to fill in their posts. Internal promotion takes place because mainly companies encourage their staff to take on more challenging and better-paid posts within the business. When existing staff gain promotion then this means that the business will need new employees to replace those moved up the ranking. Goal setting is a very common method used in businesses; goals can be set either for the whole organisation, departments, teams or individuals e. g. a business could aim to open up a new store in another part of the city. The employees get a sense of achievement when they achieve a goal and it can give them a feeling of personal fulfilment.
Reaching goals and making achievements as an individual can increase to being promoted. Another form of a motivational tool is perks and status symbols. Perks are given when an employee has done an excellent job or has done an extra task and is given a non-financial reward in return for example if a bus driver drives the bus for an extra roui?? him and his family might be given free travel for the rest of the month. Giving status symbols might give employees the feeling that they are special and could motivate them into working hard for it or retaining it. Status symbols are usually physical rewards of working conditions for example receiving a better printer that prints silent and quick.
Status symbols are often responded to very positive by employees. Staff appraisals or staff development scheme is another method used to motivate employees to work harder by evaluating each employee’s performance and setting goals. They are conducted by a line manager or someone who has a similar status within a business and they will be known as (the appraisor) because they are going to be individually discussing with the employee which are called (the appraisee) because they are being appraised. Both individuals will sit down and discuss with the employee about previous performances and create targets so they are able to improve and become a more hard-working employee.
The targets will not just be just set for employees alone but for the whole organisation. There are several stages of staff appraisals: 1) The employee meets with the line manager so they can set targets and review on the performance of the employee and required job behaviours such as attributes, skills and attitudes. 2) The outcome of the meeting is recorded and usually signed by both parties. 3) The job-holder performs the job for a period of six months or a year. 4) At the end of the period, the job-holder and line manager or team leader meet again to review and discuss progress made. They draw up new action plans to deal with identified problems and agree targets and standards for the next period.